This is the second post on this topic. For an explanation on the 13 week year read this post.
As life tends to constantly throw curveballs at me, planning ahead in short bursts has proven to be invaluable. During the previous quarter my dad went through an unexpected open-heart surgery and I realized that I’d have to find a new apartment in the not so distant future. If I had planned ahead for an entire year (goals/themes, the system is immaterial), I would have had to scrap all my plans on February. As it was, I made a few minor adjustments, and finished not so far from where I originally planned.
Just before this 13 week/quarter started I got some bad news about my cat. That’s going to affect my plans, which I made before I realized that he was likely dealing with cancer. That’s OK – my plans are short term enough to allow me to easily change them, and I’ve already built plenty of wiggle room into the plans that I made. Unlike themes, which I find to be to vague to be useful, or yearly plans, which are too long term to be practical in my circumstances, 13 week planning allows for just enough time to make meaningful progress in the key areas of my life whilst being short enough to allow me to quickly pivot if necessary.
How I Make a 13 Week Plan
This is my third round with 13 week planning, and I’m getting progressively better at it. Here’s what I do that’s been working so far:
- List all the roles and areas in my life and make sure I’m covering all of them. Some examples of the areas I use: Health and Fitness, Reading, Mental Health (important enough for me with my PTSD to have it under a separate area), Conversations (meaningful connections with friends – that’s face to face get togethers or one on one phone calls or zoom meetings, not WhatsAapp messages), French, Creative Projects, Film Photography (more on that in a separate post), Professional Development (this is the only work related stuff that I track at home), Decluttering (trying to prepare for a future move), Drawing, Blog, Money. Yes there are a lot of them, yes it’s worth listing everything down and addressing as much of it as you can with your plan.
- Figure out measurable goals that can be reached during the 13 week stretch. Where possible I set a bare minimum, easily achievable goal, and then stretch goals. So for instance the minimum reading goal is 6 books, with 8 books and 10 books as my stretch goals. This means that if the unexpected happens, it’s almost always only my stretch goals that are affected. It also means that I’m not setting myself up to say: “this is impossible, why even bother?” Every little bit helps, and it helps to be kind to your future self.
- Set up various scaffolds and aides to your goals. Wherever possible I use the app “Streaks” to help me hit my goals. I also use the great NRC (Nike Run Club) app to help me keep track of my running goals and challenge me there, and I schedule as many things as possible in my calendar ahead of time. GoodReads has a reading challenge that helps me track books. Then there is my weekly planning session, where I build up next week’s plan. During that time I go over all of my goals for the quarter and make sure that I’m hitting at least a few of them that week.
- When executing your plan, break things down to monthly, weekly and daily goals. Whether it’s X amount of running sessions a month, X minutes of exercise a week, or how much time you spent away from screens every day, the longer term goals need to be broken down to shorter term chunks for you to actually be able to do them. It’s also helpful when reviewing your weekly or monthly plan to see where your quarterly (or 13 week) plan was too optimistic. If, for example, you’re travelling for two weeks in August, you need to make sure you didn’t account for those two weeks during your quarterly plan, because chances are you won’t be able to hit very many goals during that time.
- Don’t be afraid to refactor the plan when major things happen. Your plan should be flexible enough to account for the small and medium sized surprises life throws at us (broken fridge, out of town friend unexpectedly drops by for a few days, you picked up a new hobby), but don’t be afraid to rethink your plans when the big things hit (major illness, unexpected move, promotion, job change, etc). You don’t score points for sticking to the plan – the plan is just a tool meant to help you achieve your goals.
My planning is done on paper, and then I use Fantastical (a calendar app) and Streaks on my phone to help me keep daily track of things. I look at my weekly plan almost every day, and I track things there as well. On a weekly basis I review my progress and decide what to focus on next week. If it’s a busy week I’ll select only a few relatively easy goals, for example. The point is to build a plan that is detailed enough to cover the most important areas in your life well, and yet allows for flexibility.
Have you found this helpful? What tools do you use to achieve your goals?